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Newton Abbot
Table Tennis Club



1.               About this Policy

1.1           This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.  

1.2           We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.  

1.3           We reserve the right to amend this Data Privacy Policy from time to time without prior notice. we may be required to amend this Data Privacy Policy due to regulations. For any significant changes you will be notified but you are advised to check for the latest Privacy Policy

1.4           We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioner (  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

2.               Who are we?

2.1           We are Newton Abbot Table Tennis Club  We can be contacted at

3.               What information we collect and why.


Member's name,  

telephone numbers,


Managing the Member’s

membership of the 


Performing the Club’s contract with the Member.

For the purposes of our

legitimate interests in

operating the Club.

The names and ages of

the member’s dependents

Managing the Member’s

and their dependants’

membership of the


Performing the Club’s contract with the Member.


Emergency contact details

Contacting next of kin in

the event of an


Protecting the Member’s vital interests and those of their dependents


Date of birth / age related


Managing membership

 categories which are

age related

Performing the

 Club’s contract

with the member



Provision of adequate facilities for members






For the purposes of our

legitimate interests in making

sure we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender

The Member’s name, TTID

Managing competition

and event entries and



results and ranking

For the purposes of our

legitimate interests in holding

competitions and events for

the benefit of members.  For the purposes of our legitimate interests in promoting the Club


For the legitimate interest to providing relevant tournament and player information to Table Tennis England and providing communications to players

Photos and videos of


Putting on the website

and social media pages

and using in press


Consent. The member may withdraw their consent at any time by contacting us by e-mail or letter

Bank account details of

the member or other

person making payment to

Table Tennis England

Managing the Member’s

and their dependants’

membership of the

Club for the provision of services and events.

Performing the

club’s contract

with the Member

Member’s and former

member’s name and e-

mail address

To conduct surveys of

Members and former

members for the benefit

of the club and

the sport

For the purposes of our

legitimate interests in

operating the club and & supporting Table Tennis England


Coach’s name address,

email addresses, phone

numbers and relevant

qualifications and/or


Managing the coaching

at the Club

For the purposes of our

legitimate interests in

ensuring that we can contact

those offering instruction and

provide details of coaches to




4.               How we protect your personal data

4.1           We will not transfer your personal data without your consent.

4.2           We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.  

4.3           Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.   

4.4           For any payments which we take from you online we will use a recognised online secure payment system.

4.5           We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5.               Who else has access to the information you provide us?

5.1           We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

5.2           We may pass your personal data to third parties who are service providers, (e.g. to host the club website and send emails).  However, we disclose only the personal data that is necessary for the third party to deliver the service.  

6.               How long do we keep your information?

6.1           We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Club’s legitimate interest to do so or for as long as is necessary to comply with our legal obligations.  We will review your personal data every year to establish whether we are still entitled to process it.  If we decide that we are not entitled to do so, we will stop delete your personal data. We securely destroy all financial information once we have used it and no longer need it.

7.               Your rights

7.1           You have rights under the GDPR:

(a)        to access your personal data 

(b)        to be provided with information about how your personal data is processed

(c)        to have your personal data corrected

(d)        to have your personal data erased in certain circumstances

(e)        to object to or restrict how your personal data is processed

(f)          to have your personal data transferred to yourself or to another business in certain circumstances.

7.2           You have the right to take any complaints about how we process your personal data to the Information Commissioner:


0303 123 1113.


Information Commissioner's Office

Wycliffe House

Water Lane


Cheshire SK9 5AF


For more details, please address any questions, comments and requests regarding our data processing practices to Club Secretary



Newton Abbot Table Tennis Club’s Responsibility Statement:


Newton Abbot TTC takes all reasonable care to ensure that the information contained in its

Guidance is accurate, and that any opinions, interpretations and guidance expressed have been

carefully considered in the context in which they are expressed.


About Us

Newton Abbot  TTC was formed in Oct' 2013.  We became a Table Tennis England Premier Club and were awarded CLUBMARK status early in 2014. 

 We welcome everyone, of all ages and all abilities, at our sessions on Friday nights from 18.30-22.00 and on Saturday mornings from 9.30-11.30 at Teign School Sports Hall, Chudleigh Road, Kingsteignton, Newton Abbot, TQ12 3JG

 For more information contact:  Tony Halse  01626 852007,  or  Dennis Gibbs  01626 366837,

Contact Info

Tony Halse (General Secretary ,TT365 Webmaster)

01626 852007 (h)