PETERBOROUGH AND DISTRICT TABLE TENNIS ASSOCIATION
PLAYING RULES
ISSUE 2018-19
  
1.The Peterborough and District Table Tennis Association League Annual General Meeting (AGM) shall be held every year, somewhere between the beginning of June and the end of August. The AGM will need to be attended by at least 1 member from every Club that entered the League season of that year. Failure to have a representative at the AGM, may result in the Club and Team(s) not being eligible to take part in the following seasons League. At the AGM, Clubs will need to give some indication of their intentions for the forthcoming League season.
  
2.Where possible and with the decision of the League Committee, Teams will be automatically Promoted and Relegated at the end of the season and may be necessary at the Fixture Meeting for the forthcoming season. In the top Division, 2 Teams will be Relegated, then the other Divisions, 2 Teams will be Promoted, 2 Teams will be Relegated, then the bottom Division, 2 Teams will be Promoted.
  
3.The quantity of times a Team plays each Team with the season will be determined at the AGM.   
  
4.A Fixture Meeting will be held no later than 3 weeks after the Annual General Meeting (AGM). 
 This meeting will be attended by the League Committee. By this time each Club should have sent in Completed League Entry Form and Player Registration Form for the forthcoming season. If the General Secretary or Fixtures Secretary (advised at the AGM) has not received these forms it could result in the Club and Team(s) not being eligible to take part in the forthcoming seasons League.
  
5.Each Club will need to pay a Team Registration Fee (amount is agreed at the AGM) 2 weeks before the commencement of the season and is per Team, to be eligible to participate in the Peterborough and District Table Tennis League.
  
6.League Entry Forms must be completed and returned to the General Secretary at least 1 week before the AGM is to be held. 
  
7.Player Registration Form must be fully completed and returned to the General Secretary or Fixtures Secretary (advised at the AGM) before the date set on the form.
  
8.The League Fixture List will be published as soon as it is completed and finalised and where possible, no later than 1 week before the commencement of the season.
  
9.Any Player who is taking part in the League must hold a Current and Valid Table Tennis England Players Memberships or a Players Licence before they play their first Match. 
 It is the responsibility of the Players/Clubs to ensure Players hold a Current and Valid Table Tennis England Players Membership or a Licence Membership. Any Matches played by an unregistered Player will be forfeited by the system and cannot be overridden. The Players Registration number should be entered next to the Players name on every Match Scorecard during the season.
 If a Player fails to hold a Current and Valid Table Tennis England Players Membership or a Licence Membership before they play their first Match, any games or points won or lost will automatically be forfeited and cannot be overridden.
 If a Player fails to hold a Current and Valid Table Tennis England Players Membership or a Licence Membership after playing in 2 Matches the whole Teams Match will be forfeited.
  
10.  When allocating Players to their Team(s), Players must be allocated to the appropriate Team in relation to their Player ability. The higher their ability, the higher they must be in a Team(s) in the higher Divisions. The lower their ability, the lower they must be in a Team(s) in the lower divisions. 
 When naming the Team(s) they must be in order of the ability. E.g. Pirates 1 - is the better Team, Pirates 2 - is the next best Team and Pirates 3 - is the beginners Team.
  
11.A Team shall consist of 3 Players who shall respectively play each member of the opposing Team in a Match of the best of 5 games. In addition, 1 doubles Match shall be played. The Players in the doubles may or may not be the same ones represented in the singles. A League Match shall be decided by the number of individual Matches won and lost. The order of play will be: 3 v 2, 1 v 3, 2 v 1, 1 v 2, 3 v 1, 2 v 3, 1 v 1, 2 v 2, 3 v 3, followed by the doubles, unless mutually agreed to play otherwise.
  
12.Venues for Matches shall be shown on the League Fixture List and on the Website. Any subsequently changes will need to be notified officially to the General Secretary and the Fixtures Secretary. A change in venue may be agreed between the Teams concerned. The scoring system will be as follows: 1 point for each individual Match won, i.e. 10-0, 9-1, 8-2 etc.
  
13.The season shall commence as designated by the League Fixture List but will not in any event commence before the 3rd Monday in September.
  
14 (a)Team Captain(s) must give at least 48 hours’ (2 days) notice of postponements by the means of a telephone conversation to the opposing Team Captain or the nominated person (Sending an email, text message or leaving an answer phone message is insufficient). Team Captain of the Team requiring the postponement need to contact the Fixture Secretary or the relevant Results Secretary (advised at the AGM), this can be done by email, phone, text or any other methods agreed by the Fixture Secretary or the relevant Results Secretary (advised at the AGM). This must be done within 7 hours of the telephone conversation to the opposing Team Captain.
  
(b)Any Team postponing a Match will be given 2 dates by the opposing Team Captain, these 2 dates will be within the next 4 weeks or at the next Scheduled Catch Up Week (which ever come sooner) of his or her choice. 1 of the dates will be at the venue of the Team who are postponing the Match (if it is their Home Match), the other date will be at the venue of the Team who could have played. If it is the Away Team that have postponed the Match, then the opposing Team Captain will give 2 dates at his or her Home venue.
  
(c)If a postponement is not mutually agreed by both Teams or failure to comply with this procedure may result in maximum points being awarded to the opposing Team.
  
(d)Prior to postponing a Match the Team Captain of the Team requiring the postponement must you take into consideration before doing so if the Team has more than 3 Players or has a Team(s) in a Lower Divisions then themselves, you will need to look at using these other Players and not waiting until your strongest member are available to play the Match. 
  
(e)When filling out a Scorecard for a postponed Match, the original Match date must be written on the Scorecard as well as the date it was played.
  
15.If a Team fails to attend a Match without notice, or does not show up at the venue at the stated start time on the League Fixture List and Website. After 15 minutes of the stated start time the Team Captain (or the person(s) being responsible as the Team Captain at the time of the Match) must try to make contact with the opposing Team Captain by a telephone call to establish the reasoning behind the lack of attendance. The opposing Team are in their right to claim the maximum points. However, in the interests of upholding sportsman’s like behaviour the Peterborough and District Table Tennis League would ask were possible an attempt to rearrange the Match should be made.
  
16.Depending on the quantity of times within the season a Team plays each Team (which will be decided at the AGM), a postponed Match can only be played as Double Header (this is where 1 Match is counted as 2 Matches) with the consent of the opponents and with the relevant Results Secretary being informed prior to the Match taking place. 
 However, it is the responsible of the Team who has asked for it, to play their Match as a Double Header to provide and send it 2 correctly Completed Scorecards (2 Separate Scorecards, 1 for 1 Match, 1 for the other) to the relevant Results Secretary. 
 Matches cannot be played as Double Headers before the Second Round or the Quarter Finals (whichever is closer to the First Round) of the Handicap Knock-Out Competition. Triple Headers Matches are not permitted within the Peterborough and District Table Tennis League.
  
17.Matches are permitted to be brought forward from there Scheduled Date, but as long as two thirds of the League is over and that your opponents are in agreement. Teams must inform the relevant Results Secretary of this before the rescheduled Match takes place.
  
18.All Matches should be completed by the end of the season stated on the Leagues Fixture List and Website. In the event of any Matches not being completed by the end of the season, Teams will be given no more the 2 weeks after the date of the end of the season to arrange for these Matches to be concluded by. Failure to conclude any Matches by the extended date will result in the Matches being marked as “Un-Played” and neither Team will be awarded any points.
  
19.It is the Home Team’s responsible to provide a Blank Peterborough and District Table Tennis League Scorecard and a new (un-used) 40mm Plastic White ball(s) approved by Table Tennis England for each Match. Home Team are advised to have spares of both just in case.
  
20 (a)The Registration Date shall be the date that the General Secretary or the Fixtures Secretary (advised at the AGM) set at the AGM and must be received on a written application. Each Team must have the minimum of 3 Players registered (there is no limit on now many are registered per Team), 3 weeks prior to the commencement of the season. Failure to have 3 Players registered within the time allowed will result in the Team Forfeiting the Match until they are registered. 
 Any further Registration of a Player between the commencement of the season and the 31st December must be received in writing to the General Secretary or the Fixture Secretary (advised at the AGM) at least 48 hours before that Player is eligible to play in a Match in the League, otherwise the Player will forfeit all Games played. In addition, no Registrations will be allowed after 31st December except with the approval of the League Committee. Any Player so registered is not eligible to play until 7 days after the registration date.
  
(b)While a Player may be a member of more than 1 Club, no Player may play for more than 1 Club during the season, unless he/she is transferred as a Player to another Club. A Player desiring to transfer must apply in writing to his/her Club Secretary who must inform the General Secretary of the Association within 3 days. Within 3 days of receipt of such application, the General Secretary of the Association will inform in writing the secretaries of the 2 Clubs and the Player whether the transfer has been sanctioned or not by the League Committee. The transfer of a Team en bloc from 1 Club to another will be considered by the League Committee on the merits of the case. No transfer of a member as a Player between Clubs of the Association will be allowed after 31st January and all transfers must be reported to the League Committee by the General Secretary.
  
(c)A Player must not play for more than 1 Team of his/her Club in any 1 Division of the Association during a season unless previously sanctioned by the League Committee.
  
(d)A Player must play only in the Division for which he/she is registered except that he/she may play in a Higher Division on not more than 2 occasions in any 1 season unless sanctioned by the League Committee. A 3rd appearance in a Higher Division will result in automatic transfer to that Division. In exceptional circumstances the League Committee can authorise the transfer of a Player to a Lower Division.
  
(e)Players wishing to comprise a Team consisting entirely of Juniors will only be allowed to do so if that Team has a Senior person in complete charge and takes full responsibility for the running of that Team both during Home and Away Matches. These duties to include making sure the Team Players get to and from the Matches (whether this is transporting them yourself or getting their parents to do so) and general etiquette of all Players unless previously sanctioned by the League Committee.
  
21.A League Match shall commence at 7.30pm (19:30 hours) unless otherwise stated on the League Fixture List or Website. Players should be at the venue of the Match in good time for the Match to start. Unless mutually agreed by both Teams, the order of play shall be as per Playing Rule 11. Any Player who is not available to play as so required shall concede that Game. Further Games should continue without due delay. Once all possible Games have been completed, any remaining un-played Games are automatically conceded.
 The time stated on the League Fixture List and Website is the start time of the Match and not the time you should arrive at the venue, as the majority of Club venues Matches need to be finished and packed up by a certain time.
 A Team must ensure that at least 1 Player is present for the start time as stated on the League Fixture List and Website. The 2nd Player must be present at least ½ hour after the start time and the 3rd Player must not be latter than an hour after the stated start time. 
  
22.If the Home Team has agreed to play the Home Match at the Away Teams venue (Reversed the Fixture), it is still the responsibility of the original Home Team to ensure that they provide the Blank Scorecards, a brand new (un-used) 40mm Plastic White ball(s) approved by Table Tennis England for each Match. Home Team are advised to have spares of both just in case. The Completed Scorecard is readable, completed correctly which includes making sure the original Home Team is correctly entered into the Home Team Section of the Scorecard.
  
23.Team Players from both Teams (Home and Away Teams) should take it in turns to umpire/score each game within the Match. To determine who serve for each game the Team Player must ask the Player(s) of the opposing Team to choose and not their own Team Player(s).
  
24.Time Outs are not permitted in any Match played within the Peterborough and District Table Tennis Association League.
  
25.If a Team plays an ineligible Player(s) in a League Match, the ineligible Players Matches shall be awarded to their opponents.
  
26.Any Team not satisfied with the playing conditions may protest to the opposing side before starting the Match and can appeal to the League Committee who will deal with the matter and consider if the Match should be replayed.
  
27 (a)It is the responsibility of both Team Captains (or the person(s) being responsible as the Team Captain at the time of the Match) to ensure that the Completed Scorecard is readable, completed correctly and is sent in within 72 hours (3 days) of the Match being played to the relevant Results Secretary.
  
(b)Both Team Captains (or the person(s) being responsible as the Team Captain at the time of the Match) should ensure that the Team has a copy of the Completed Scorecard, whether it is a written duplicate copy or a photo of the Completed Scorecard before leaving the Match/venue. Failure to send in the Completed Scorecard could result in the Teams losing Points.
  
28.The Team Captains or the person(s) being responsible as the Team Captain at the time of the Match must ensure that they print their names and sign the bottom on to the Scorecard.
  
29.When using the ‘Players Online Match Card Entry System’ the nominated person must ‘Submit’ their Clubs/Teams Completed Scorecard in to the system within 72 hours (3 days) of the Match being played and also need to send a copy of the Completed Scorecard to the relevant Results Secretary.
  
30.When a Match is not completed to its conclusion, there are a few factors that determine what the outcome will be.
  
>If the Home and Away Team are at the venue for the start time, the games that are unable to be completed will be marked down as non-wins for either Team. 
  
>If the Home Team are at the venue for the start time and the Away Team is late for the start time the games that are unable to be completed will be marked down as a win to the Home Team.
  
>If the Away Team are at the venue for the start time and the Home Team is late for the start time the games that are unable to be completed will be marked down as a win to the Away Team.
  
 However, if it is mutually agreed by both teams that the games can be concluded within the following week, all scores will stand as per the Completed Scorecard, however the relevant Results Secretary will need to be informed by both Teams.
  
31.If 2 or more Teams have the same number of points, all League positions shall be decided according to the number of League Matches won or lost. If 2 or more teams are still equal for a Divisional Championship there shall be a play-off on a neutral table.
  
32.The 2 surfaces of the racket must be clearly different colours in League Matches.
  
33.When playing at or visiting any venue, Peterborough and District Table Tennis League expects you to respect the staff, members, equipment and venue in which you are play at or visiting. Any form of abuse will not be tolerated.
  
34.All Matches shall be played under the Laws of Table Tennis as approved by the Table Tennis England including regulation ‘R’ relating to harmful solvents in adhesives.
  
35.Peterborough and District Table Tennis League will not condone the use of bad language (swearing of different sorts and in different languages) being used at any of the League Matches.
  
36.Mobile phones should be switched off and put away prior to the Match commencing and only be turned back on once the Match come to a conclusion. Only in exceptional circumstances should a mobile phone remain on during a Match and only with the agreement of both Team Captains.
  
37.All League Matches including the Finals of the Handicap Knock-Out Competition must be concluded no later than a week after the final scheduled week of the season. Any Matches that have not come to a conclusion will be marked as “Un-Played” and neither Team will be awarded any points.
  
38.All Matches recorded by the Results Secretary are subject to confirmation by the League Committee who may override results in circumstances they consider exceptional.
  
39.The decision of the League Committee shall be final in all matters.
  
40.Any Rule changes or requests must be made in writing and reach the General Secretary by the 1st July. All changes to Rules that are accepted by the AGM will take effect immediately.
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