Risk Assessment 

 

Location/Dept:  Teign School Halls

 

Date Assessed: 1st July 2020 (revised 15.7.20)

 

Assessed by: Tony Halse

 

Task/ Activity: Returning to club TT sessions following Covid-19 Lockdown

 

Review Date: Fluid – as and when further info is released by government and TTE

 

Reference Number:  TH010720

 


Activity/ Task

Hazard/Risk

Persons at risk

Controls in place

Severity (1-5)

Likelihood

(1-5)

Risk/

Priority

Additional controls required

Pre-Activity:

Health of participants / players prior to activity

Coronavirus infection within group.

All players Volunteers & parents

 

Club will keep a record of who attends each session by implementing a booking and registration process.

 

Signage displayed at Club entrance advising people not to enter if they have symptoms of Coronavirus.

 

Members advised to contact the club by telephone or email prior to attending if they or any of their contacts/household test positive for Coronavirus – completion of isolation period to be confirmed.

 

Club Committee member checks that no one is feeling unwell as participants arrive. If they are feeling unwell or showing symptoms, advise self-isolation as per government guidelines.

 

Due to limited space and the difficulties in social distancing we are asking parents to please not enter the premises when dropping off or collecting their children. If you need to speak to the organiser, you may enter briefly, so long as hygiene protocols are undertaken.

 

Keep a record of vulnerable participants – delay return to training.

 

Distribute information to members and Coaches – use emails to members, update your website, use team communications and display materials around venue.

 

Until restrictions are lifted you may not transport others to the venue from anyone outside your bubble.

 

3

1

3

 

Pre-Activity

Social Distancing (2m rule)

Participants are either unaware or don’t abide by the social distancing rules.

 

Too many people (including parents/spectators) attending means that social distancing can’t be implemented.

 

All players volunteers & parents

 

Educate players, coaches/volunteers and parents by emails and keeping website up to date

 

Adopt new Club Policies for COVID – require members to abide by Codes of Conduct.

 

Due to limited space and the difficulties in social distancing we are asking parents to please not enter the premises when dropping off or collecting their children. If you need to speak to the organiser, you may enter briefly, so long as hygiene protocols are undertaken.

 

 

 

 

3

1

3

 

Pre-Activity

Coaching & Support resources

 

Coaches don’t feel like they’re equipped with skills that minimise close contact.

 

Coaches are competitive and ignore guidelines.

 

Coaches and players

 

Educate coaches on requirements and any changes that are made to these.

 

3

1

3

 

Pre Activity: Setting up venue

Coronavirus infection

Volunteers

 

All volunteers equipped with disposable gloves and advised on best methods

 

Ensure hall is well ventilated with systems switched on and doorways fixed open where practicable

 

 

3

1

3

 

During Activity: Controlled sporting activities

Coronavirus infection within group.

 

Injury to participant.

All

 

Refer to the latest Table Tennis England ‘Ready to Return Guidance’

 

No refreshments will be available at the venue

 

Avoid unnecessary contact. eg. no handshaking / slapping hands

 

Players to use their own bat.

 

Undertake regular cleaning of the ball

 

No breathing on the ball to clean, or hand wiping on the table.

 

Implement good hygiene practices at training including regular handwashing and wiping down tables and chairs after use.

 

Encourage appropriate warm up and cool down as part of the session.

 

Ensure age and skill appropriate training.

 

Encourage players to build up to match play and higher intensity to reduce risk of ill health or injury.

 

3

1

3

 

During Activity: Number of participants involved

 

Clubs / Coaches do not abide to limited numbers.

 

Coronavirus infection within group.

All

 

Individuals should train with the same person throughout their first  session.

 

Allow a minimum of 10 minutes between changing users of tables.

 

3

1

3

 

During activity: Social distancing (2m rule)

 

Participants are either unaware or don’t abide by the social distancing rules.

 

Coronavirus infection within the group.

 

All

 

Determine maximum number of participants based on venue size to allow distancing.

 

Ensure no more than this maximum number is involved in any activity.

 

Training partners are separated by at least 2 metres (length of the table) at any time

 

All tables used are separated by partitions/barriers/nets

 

Table areas are ideally a minimum of 4.5 metres by 9 metres.

3

1

3

 

 

 

During activity:

Hygiene protocols

(individuals, venue, facilities, equipment)

 

Participants are either unaware or aren’t practicing hygiene protocols.

 

There are no cleaning facilities at the place of training.

 

All

 

Adopt mitigation/minimisation strategies as above.

 

Educate participants via emails to members, keep website up to date and display posters around venue.

 

Implement good hygiene practices at training.

 

Place hand sanitiser / soap and water around the venue and in toilets.

 

Ask that participants bring their own hand sanitiser and regularly wash their hands.

 

Provide mild soapy water and disposable towels for wiping down tables and chairs between sessions

 

Players to bring their own refreshments, towels etc which must be kept in a bag

 

3

1

3

 

During activity:

Sporting equipment (controlled use)

Coronavirus infection within group.

 

 

Ask players to bring their own bats and balls. If shared equipment is used, this must be cleaned after every use.

 

Implement good hygiene practices at training.

 

Place hand sanitiser / soap and water around the venue and in toilets.

 

Ask participants to bring their own hand sanitiser.

 

Participants may wish to wear a face-mask, this is not compulsory at present but could reduce the individuals risk of infection.

 

3

1

3

If an individual feels so inclined they may wish to wear a face mask. At present this is not compulsory

During activity:

Communal facilities (controlled use)

The extent of hygiene protocols used by other groups is unknown.

 

Coronavirus infection within group.

 

 

Limit the use of communal spaces and keep them closed if possible.

 

Wipe down surfaces pre and post training, as well as in between hourly sessions

 

Implement good hygiene practices at training.

 

Place hand sanitiser / soap and water around the venue and in toilets

 

Ask participants to bring their own hand sanitiser.

 

Changing rooms and showers are not to be used for showering or changing, this should be done at home

 

Ensure first aid kit is equipped with protective equipment eg. Gloves, facemask, plastic apron, safety glasses and hand sanitizer.

 

3

1

3

 

 

During activity:

Training practice  (duration restriction)

The longer the period of time together, the increase in risk of virus transfer.

 

 

Encourage players to be considerate of booking times (not arriving early or hanging around afterwards)

 

If a player wishes to play in a following session, if space is available, he/she MUST still adhere to 10 minute break between sessions.

 

3

1

3

 

 

During activity:

Coaching and support resources (controlled provisions)

 

 

 

Coaches don’t feel like they’re equipped with drills and skills that minimise close contact.

 

Coaches are competitive and ignore guidelines.

 

 

Direct coaches to training resources based on skills with set drills, but no close contact.

 

Multi ball training is only permitted where the feeder and the player stay a minimum of 2 metres apart at all times

 

Refer to Coaching guidance in the Ready to Return section of the Table Tennis England website for the latest information.

 

3

1

3

 

Post activity: Response procedures

A participant notifies the Club that they or a family member has a suspected case of coronavirus.

 

A participant notifies the Club that they or a family member has contracted coronavirus.

All

 

Keep an up to date record about the protocols that the club has put in place to mitigate the risk of contracting coronavirus.

 

Advise the affected member to follow Government guidelines. 

 

All participants are required to report to club via telephone at earliest opportunity if they or contacts become unwell after they have attended a session in last 14 days – this is written into member information and shared in advance of return as well as follow up from sessions.

 

Ensure regular education of club members about the COVID protocols. Eg. Newsletters, emails, website, briefing on arrival

 

Establish a Communication Plan outlining who the Club needs to advise if there is a suspected or positive case of coronavirus and who is responsible for doing that.

 

Maintain protocols for returning to training following a positive case.

 

3

1

3

 

Post Activity – Equipment

Cleaning and putting away equipment

Volunteers

 

Disposable gloves, to be worn by all handling equipment, and cleaning equipment supplied by the club.

 

Training given to volunteers on cleaning procedures

 

All rubbish to be bagged up in black plastic sacks and removed from site.

 

Ensure personal hygiene at conclusion of session, use sanitiser, clean cleaning equipment

3

1

3

 

Post Activity - Finance

Handling Cash

Treasurer

Wearing of disposable gloves counting / bagging cash

3

1

3

 

 

 

 

Pandemics such as Covid-19 do not really fit into a generic risk assessment.  The only level for illness in the risk/priority indicator key is moderate.  For the young and fit a classification of moderate would not be suitable, whereas an elderly person with health issues could be classified as a very high risk.  I have scored all the Risk/priorities at 3 and feel there are no further controls necessary at this moment in time.

 

Further measures and controls could be added following new guidelines issued by the Government / Table Tennis England.  This will be reviewed on a regular basis as more information is available. 

 

The controls in place will be amended as the Government continues to remove restrictions.

 

 

 

 


 

Risk/Priority Indicator Key

 

Severity (Consequence)

 

RISK / PRIORITY INDICATOR MATRIX

1. Negligible (delay only)

 

LIKELIHOOD

5

5

10

15

20

25

2. Slight (minor injury / damage / interruption)

 

4

4

8

12

16

20

3. Moderate (lost time injury, illness, damage, lost business)

 

3

3

6

9

12

15

4. High (major injury / damage, lost time business interruption, disablement)

 

2

2

4

6

8

10

5. Very High (fatality / business closure)

 

1

1

2

3

4

5

 

 

 

1

2

3

4

5

Likelihood

 

SEVERITY (CONSEQUENCE)

1. Improbable / very unlikely

 

 

 

 

 

 

 

 

2. Unlikely

 

Summary

Suggested Timeframe

3. Even chance / may happen

 

12-25

High

As soon as possible

4. Likely

 

6-11

Medium

Within next 3-6 months

5. Almost certain / imminent

 

1-5

Low

Whenever viable to do so

             

 

 

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