Method Statement – RETURNING TO CLUB TT SESSIONS (During Activity)

Responsible person: Hygiene officer

Tony Halse  01626 852007     

Address of premises:

Teign School, Chudleigh Road, Kingsteignton, Newton Abbot, Devon

Reviewed by:

Dennis Gibbs (Chairman)

Date method statement completed:

1st July 2020 (updated 15.7.20)

Suggested date for review:

1st August 2020 (or earlier if Government Restriction are amended




Health & Safety Contact Details

Club - Name:

Dennis Gibbs

Contact Number:

01626 366837   07802 151129

Table Tennis England – Name:

To Be Advised




Further Information

Health & Safety Procedures

Name of on-site first aiders:

Dennis Gibbs

On-site first aid box location:

In Equipment Box

Address of nearest hospital:

Newton Abbot Hospital West Golds Road, Newton Abbot

Designated evacuation meeting point:

In Car Park


Training Requirements

Consider here who needs to receive training on procedures relating to COVID-19, how this will be delivered and who is responsible. Eg. online committee meeting for volunteers delivered by Club Chair / newsletter for members written by Media officer and approved by Hygiene/Health & Safety Officer.

The secretary, Tony Halse, who has taken on the role of Hygiene Officer will keep himself up to date with all necessary Government and Table Tennis England requirements.  As we get closer to a resumption, by the use of emails and website updates, all necessary information will be distributed to the playersTraining of volunteers helping at club sessions will be undertaken by the Hygiene officer ahead of the first session.  Briefing of all participants prior to each session to remind them of the code of conduct.  The Hygiene officer will train additional volunteers present to assist with the monitoring of play within each session


Equipment Needed

Consider here what equipment is needed to take the steps outlined in your risk assessment. Eg. social distancing markers, posters outlining good hygiene, hand sanitizer/soap etc.

The below list of equipment / materials to be made readily available for volunteers and participants.  Posters and signage to be erected

A minimum of 6 hand sanitizers and 6 hand held spray bottles of soapy water. A minimum of 6 rolls of disposable paper towels. A box of disposable gloves. 2 disposable aprons, 2 disposable face masks and two Nitrile disposable gloves for the first aid box. 3 Table Tennis England posters outlining good hygiene.  1 sign on Sports Hall entrance door (No Admittance if you have any symptoms). If possible acquire at least 10 more barriers (borrow from leagues supply at Clennon Valley or Stover school).  Make/buy suitable box for session fees to be deposited in. Purchase suitable book for registering players on entry. Purchase 2 suitable receptacles for waste bins and a roll of large black plastic sacks.


Order of Operations

A step-by-step method that should include: working procedures; the equipment and materials needed; what hazards will be present; how to reduce the risks associated.

The accompanying risk assessments have identified the hazards and stated the controls to be put in place.  With the venue set up to the Government and Table Tennis England’s guidance (see pre-activity) we welcome the safe arrival of participants.




1.      Hygiene officer to welcome participants back

  • Offer a warm welcome back but no shaking hands!
  • Check that they are well and that no-one in their household has been tested positive in the last 14 days
  • Tick off their name on the night’s registration sheet
  • Remind them of their responsibilities – Code of Conduct
  • Request they deposit the session fee in the ‘money box’
  • Advise them as to the table they are playing on and with whom.
  • Advise participants where they can safely wait for their table to become available, ensuring social distancing measures.


2.      Hygiene officer to train volunteers (to be determined)

  • Give a brief talk to volunteers that will help them direct participants around the venue and ensure hygiene and social distancing takes place in accordance with government requirements.
  • Ensure volunteers know the procedures during the 10 minute break between sessions.


3.      Participants in each session

  • Contain all their gear in a bag to be placed on or by their chair. Drinks bottle, towel, track suit, shoes, sanitizer etc
  • Each player to have their own bat 
  • Balls that enter your court from another court must be kicked or batted back.
  • Regular cleaning of the ball must take place
  • No breathing on the ball to clean
  • No hand wiping on the table
  • You must play the same player throughout your hour session, unless you have been placed in a bubble of up to six players.
  • Players must not  play anyone outside of their designated bubble
  • There shall be no shaking of hands
  • At the end of the session each player to wipe down his/her side of the table and chair using the soapy spray and paper towels. Disposing of the paper towel in the bins provided. Ideally with just one player using the spray bottle.


4.      Hygiene Officer to check the venue between sessions

  • Ensure that all the necessary cleaning has taken place
  • Clean or get a volunteer to clean soapy water spray bottles
  • Straighten barriers and check necessary court sizes have not been compromised during the previous session
  • Remind the next group of their responsibilities and direct them to their assigned tables


5.      Hygiene Officer or volunteer when a participant has finished their session

  • Enquire how the session went from the participant.
  • Obtain the thoughts and suggestions for improvement or change within the government guidelines from the participant.
  • Check the participants health.
  • Ask if the participant would like to book a future session and record in the bookings file.
  • Ask the participant to use the hand sanitizer on the way out.



Any other important information:                                                                                                                                      


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