Method Statement – RETURNING TO CLUB TT SESSIONS (Post Activity)

Responsible person: Hygiene officer

Tony Halse  01626 852007        

Address of premises:

Teign School, Chudleigh Road, Kingsteignton, Newton Abbot, Devon

Reviewed by:

Dennis Gibbs (Chairman)

Date method statement completed:

3rd July 2020 (revised 15.7.20)

Suggested date for review:

1st August 2020 (or earlier if Government Restriction are amended



Health & Safety Contact Details

Club - Name:

Dennis Gibbs

Contact Number:

01626 366837   07802 151129

Table Tennis England – Name:

To Be Advised




Further Information

Health & Safety Procedures

Name of on-site first aiders:

Dennis Gibbs

On-site first aid box location:

In Equipment Box

Address of nearest hospital:

Newton Abbot Hospital West Golds Road, Newton Abbot

Designated evacuation meeting point:

In Car Park


Training Requirements

Consider here who needs to receive training on procedures relating to COVID-19, how this will be delivered and who is responsible. Eg. online committee meeting for volunteers delivered by Club Chair / newsletter for members written by Media officer and approved by Hygiene/Health & Safety Officer.

The secretary, Tony Halse, who has taken on the role of Hygiene Officer will keep himself up to date with all necessary Government and Table Tennis England requirements.  As we get closer to a resumption, by the use of emails and website updates, all necessary information will be distributed to the playersTraining of volunteers helping at club sessions will be undertaken by the Hygiene officer ahead of the first session.  Briefing of all participants prior to each session to remind them of the code of conduct.  The Hygiene officer will train additional volunteers present to assist with the monitoring of play within each session and the necessary dismantling and cleaning of the venue


Equipment Needed

Consider here what equipment is needed to take the steps outlined in your risk assessment. Eg. social distancing markers, posters outlining good hygiene, hand sanitizer/soap etc.

The below list of equipment / materials to be made readily available for volunteers and participants.  Posters and signage to be erected

A minimum of 6 hand sanitizers and 6 hand held spray bottles of soapy water. A minimum of 6 rolls of disposable paper towels. A box of disposable gloves. 2 disposable aprons, 2 disposable face masks and two Nitrile disposable gloves for the first aid box. 3 Table Tennis England posters outlining good hygiene.  1 sign on Sports Hall entrance door (No Admittance if you have any symptoms). If possible acquire at least 10 more barriers (borrow from leagues supply at Clennon Valley or Stover school).  Make/buy suitable box for session fees to be deposited in. Purchase suitable book for registering players on entry. Purchase 2 suitable receptacles for waste bins and a roll of large black plastic sacks.

All above hygiene equipment and waste to be removed from the venue on completion of the session


Order of Operations

A step-by-step method that should include: working procedures; the equipment and materials needed; what hazards will be present; how to reduce the risks associated.

The accompanying risk assessments have identified the hazards and stated the controls to be put in place.  With the venue set up to the Government and Table Tennis England’s guidance (see pre-activity) we welcome the safe arrival of participants. Having completed their session (see during activity) it is left to the Hygiene Officer and volunteers to clean and dismantle the equipment before leaving the venue.




1.      Hygiene officer and volunteers to discuss the experience with participants

  • Enquire how the session went from the participant.
  • Obtain the thoughts and suggestions for improvement or change within the government guidelines from the participant.
  • Check the participant’s health.
  • Ask if the participant would like to book a future session and record in the bookings file.
  • Ask the participant to use the hand sanitizer on the way out.


2.      Hygiene officer to train volunteers (to be determined)

  • Give a brief talk to volunteers on the necessary requirements in dismantling the venue.
  • Remind all about social distancing when storing tables away, only 2 people to be in the store at the same time at either end of the table or surround.


3.      Hygiene officer and volunteers to dismantle the venue                       

  • Hygiene officer to issue volunteers with disposable gloves which must be worn while dismantling the venue.
  • Hygiene officer and volunteers to remind the players as they finish their session to clean the tables and chairs, when completed, dismantling of the tables may commence. 
  • Tables to be stacked with the surrounds above as normal.  Ensure social distancing while this operation takes place.
  • School tables and chairs used by the club to be cleaned and stacked as found.
  • All hygiene products, paper towels, disposable gloves etc to be packed away and removed from site
  • All waste to be bagged up and removed from site
  • Hygiene officer to have a final check on the venue to ensure nothing is left behind and all is clean and tidy.
  • Hygiene officer to ensure all juniors have been collected safely


4.      Hygiene Officer / Treasurer administration

  • Treasurer to cash up using disposable gloves
  • Hygiene officer to ensure the records of the night’s session are filed away safely


5.      Hygiene Officer procedure if someone calls to say they are unwell following a session             

  •  Advise the affected member to follow Government guidelines
  •  If the member tests positive contact the premises reservation team at Kingsbridge -  Sarah Bretherick / Helen Hurrell  07779 564994  or 01548 852641 ext 173
  • If the member tests positive contact Teign School Reception  01626 366969
  • If the member tests positive send an email to all club members saying that a participant has tested positive at the club session on _________________________and to follow Government guidelines if they were present on the same evening.
  • If the member tests positive they will not be allowed re-entry to the club for a minimum of 14 days.
  • Ensure all records of the club’s protocols to mitigate the risks of catching the virus are kept up to date. 
  • Ensure up to date records of attendance/members contact details are available if required.


Any other important information



Last Updated:
Share This Page