Gloucester Table Tennis Association
Annual General Meeting
The Farmer’s Club
Thursday 8th May 2014
Committee members: Clare Bell, Lee Bruton, Jo Duncan, Richard Johnson, Steve Parsons, Derek Pigott, Andy Taylor, Gary Tyndall
Association members: Ann Barnes; Brian Cullis; Bryn Davis; Dave Eaton; George Evans; Stuart Green; Len Horwood; Janie Kirby; Dave Metcalfe; Alan Perratt; Sten Salisbury; Norman Saunders; Nick Walker; Alistair Wood
Apologies for absence: Colin Bruton; Rob Deeley; Pete Humble
Clubs not represented: One Church; St James
Minutes: The minutes of the last meeting were accepted.
Matters Arising: None
Clare welcomed everyone to the AGM and thanked them for coming.
It was with sadness that we remembered that since the last AGM Pete Dainty had passed away.
Overall it has been a good year; other committee members would give details in their own reports.
Clare would be resigning from the position of Chairman as of this meeting, and she thanked everyone for their support and wished the new committee well.
Norman Saunders responded on behalf of the meeting, thanking Clare for her hard work over her many years on the committee.
General Secretary’s Report:
The season had been a good one.
The ETTA chairman Andy Seward had passed away in January. Sandra Deaton had been voted in as his replacement, and we wished her well in her new role.
The Juniors had done very well this season, and the Waterwells venue was proving to be a great success.
Gloucester had won the Warner Shield.
The City Championships went well and had finished on time, with a new singles championship! Many thanks to Janie for her help in making this a success.
Finals’ Night had also been a great success
Thanks were expressed to the sponsors, and to Andy for preparing the handbook.
Jo also mentioned that she was stepping down after 7-8 years on the committee, and she thanked everyone who had helped her in her various roles.
Clubs were reminded to take a pack with applications forms for next season.
The following accounts were distributed to the meeting, and minor points were clarified in response to questions; including an explanation of why members now paid individual fees to the ETTA.
Gloucester Table Tennis Association - income/expenditure 2013/2014
Sport England Grant
Purchase of equipment
GTTC set up costs
County TTA fees
travel exp juniors
coaching course fees
Excess of expenditure
Excess of income
excess of income
bank c/f 2013/2014
Prepared by Derek Pigott - Treasurer
See accompanying notes (below)
Gloucester Table Tennis Association – Notes to income/expenditure breakdown 2013/2014
The accounts are fully up to date – as seen below two years have been incorporated for city championships and trophies meaning no significant payments are o/s leaving the position as clear as it can be for the overall financial position.
GTTC net income – is the net figure of total income such as - session fees, junior coaching fees, senior coaching fees, summer league, match fees, junior training camps, regional coaching events and refreshments against expenditure in form of - coaching fees (inc course fees), hall hire, satellite club set up, shirt sales. Additional outgoings include new equipment £927. As a guide total GTTC income for past year was circa £15k
KIV – GTTC has continued to benefit from subsidised hall hire costs (£10 ph rather than £13 ph) and will continue to do so until 24 September 2014. An application for further subsidy has been submitted. However at some future point rental costs will significantly increase.
The ring fenced balances from 2013/2013 have now been released to the association following Sport England sign off for the GTTC.
The committee has agreed to run separate accounts for GTTC and GTTA. A balance of £5000 will remain in GTTA name (marginally more than was available in GTTA accounts prior to GTTC formation) at the start of 2014/15 season. This will enable us to better define the individual finances of the two sections going forward.
Juniors travel expenses – committee agreed to make a gesture to the parents/drivers considering the number of people/journeys necessary to support the junior league matches.
ETTA fees – now paid entirely by players – the figure in accounts was a remnant of o/s fees early last season
City Champs – 2012/13 covered two years (inc final year at Uni of Glos) – 2013/14 includes Waterwells hire, Wotton Club and H’cap final
Trophies – again two years so fully paid up to date.
Adverts/sponsors from – CPS Furniture, Forest Products, Bribar, Tees Sport, Les Smith Trophies, J King.
Donations from – A Browett, D Chelu
Admin – postage, internet/website, AGM costs, hall hire committee meetings (2012/13 included Warner shield costs)
Ignoring GTTC the basic finances of GTTA shows that anticipated annual income broadly matches expected expenses
Match Secretary’s Report:
160 players, in 34 teams in 5 divisions, had played this year.
There were many new young players who were improving quickly, which was a hopeful sign for the future of the league.
Most of the matches had been played on time, with only 1 late scorecard. Cards still continued to be filled out incorrectly and captains were reminded to take care when checking the cards.
A new beginner’s session on Mondays (6.00-7.30) had been running at Waterwells since January, and this was proving popular, with 10 juniors and 8 adults.
The later session (7.30-10.00) for league players was also proving popular.
12 teams had entered the summer league.
Links were being developed with schools, such as Crypt, which would become a feeder club to GTTC.
The Wednesday coaching sessions were proving popular. On the Wednesday there were often 18/19 juniors, and 14/15 on the Thursday evening.
5 sessions of senior coaching had taken place, with 10-14 players at each session. Another series would hopefully be run in August.
3 teams had been entered in the National Junior League. The A team were 2nd in Div 1; the B team won Div 2 and the C team also performed creditably in Div 2.
In the County Junior League, with one series of matches to play, Gloucester were in first place.
There was a brief discussion as to the relationship between GTTC (as a premier club accredited by the ETTA) and the GTTA. It was clarified that the coaching that took place was under the auspices of the GTTC.
Clare briefly explained the purpose of the county meetings
Amendments to Rules:
Brian Cullis had proposed the following rule change, seconded by Bryn:
1) Rule 5 (e) to read:
Points awarded for each game an individual player or doubles combination wins -
1. Winner awarded three points
2. The loser in four games will take one point
3. The loser in five games will take two points
After a lengthy discussion of the pros and cons of this, the following vote was taken:
FOR: 7 AGAINST: 12 ABSTENTIONS: 3
The rule change was therefore rejected.
Rudford had proposed the following rule change, proposed by Stuart and seconded by Ann:
2) Rule 5b to read:
Matches to be played by the date in the fixture book. In the event that a team cannot fulfil the fixture, the match may be re-arranged by mutual consent of both Captains, provided it is played within 28 days of the original fixture, and by 7 days after the end of the season. The Match Secretary must be informed of the postponement by both captains, stating who the requesting team is, by, or on, the date of the original fixture. If the match cannot be played in time, it is the requesting team that is penalised in accordance to rule 4c. If the match is postponed due to extreme circumstances (e.g. weather) and not played within the time limit, then both teams will forfeit the match.
Again, there was considerable discussion about the pros and cons of this, and especially as to whether the ‘28 days’ would prove problematical for some clubs. The following vote was taken:
FOR: 13 AGAINST: 1 ABSTENTIONS: 8
The rule change was therefore accepted.
Confirmation of President/Vice Presidents/Life Members:
Norman confirmed that he was willing to continue as GTTA President.
Election of Officers:
Welfare Officer: Steve Parsons had agreed to look at what training this post would need with a view to becoming the GTTA welfare officer.
Any Other Business:
Len gave thanks to Norman Saunders for his hard work in establishing a club at Sandhurst.
Bryn asked whether it was true that a new ball would be need next season. It was clarified that this was only for ITTF events from July 2014; although eventually it would filter down to club level.
[For those interested there is a report on the different balls at http://tabletennisengland.co.uk/wp-content/uploads/2013/04/Poly_Celluloid_Balls_Testing.pdf]
Bryn asked whether it was possible for more matches to be played during the season. It was explained that this was difficult with teams dropping out at the last minute, and the difficulty of having too big a spread of ability within a division, but every attempt would be made to maximise the number of matches that teams play.
Andy reminded people of their responsibility to register with the ETTA, using their present number (and not re-registering with a new number). This year he would send a reminder one month before, and then the Saturday before the season starts; after that it is the captain’s responsibility to ensure their players are registered. Any non-registered players would forfeit their games.
Captains were reminded to check the scorecard carefully before signing it.
Steve Tatlow had won the competition to design a new cover for the handbook, and Andy hoped to upgrade the quality of the handbook this season. Please let him have any items for inclusion. Stantek would be the sponsors this year.
Lee gave thanks to Clare and Jo for their hard work on the committee.
Some of the older trophies would be renewed this season.
The Warner Shield would be at Waterwells on Fri 13 Feb 2015.
The meeting closed at 21:31.