RULES July 2015
The Association shall be called the Evesham and District Table Tennis Association.
2.1 The Association shall be affiliated to the Worcestershire County Table Tennis Association (WCTTA) and to the English Table Tennis Association (ETTA).
2.2 The objects of the Association shall be as follows:2.2.1 To act as the controlling and governing body for the game of table tennis in the Evesham area subject to any over-riding decisions of the WCTTA or ETTA.2.2.2 To assist and encourage the formation of table tennis competitions and clubs in the area and to promote the game in every possible way.
3.1 The Association shall consist of duly elected Officers and affiliated Clubs. Any club in the Evesham area which accepts the Rules of the Association and whose playing conditions are deemed acceptable by the Executive Committee may become an affiliated club.
4.1 The Officers of the Association shall be:- Chairman, Secretary, Treasurer, Minutes Secretary, Divisional Secretary(s), Representative Team Secretary(s), Representative to WCTTA, Tournament Organiser , Webmaster and Press Officer.
4.2 The Officers shall be elected by the AGM and shall serve from the end of the meeting at which they are elected until the end of the Annual General Meeting following. They shall be eligible for re-election.
4.3 A casual vacancy may be filled by the Executive Committee
4.4 The AGM of the Association may confer the distinction of Life Vice-President for special or long service to the Association. Nominations shall be made only by the Executive Committee. The distinction shall confer the right to attend all General Meetings of the Association.
5.1 The affairs of the Association shall be managed, subject to the control of the Annual General Meeting, by an Executive Committee consisting of the Officers and one representative from each affiliated club.
5.2 Notices convening meetings of the Executive Committee shall be sent to Committee members at least 14 days before the date of the meeting.
5.3 The quorum for the transaction of the business of the Executive Committee shall be five.
5.4 Every question at a meeting of the Executive Committee shall be determined by a simple majority of the votes of the members present and voting. Officers and club representatives shall each have one vote. In the case of an equality of votes, the Chairman of the meeting shall have a second or casting vote.
5.5 The Executive Committee may delegate any of its duties to sub-committees consisting of such persons as it thinks fit. Any sub-committee so formed shall, in the performance of its duties so delegated, conform to any regulations that may be imposed on it by the Executive Committee. Each sub-committee shall elect its own Chairman and Secretary where necessary, one of whom will be responsible for reporting to the Executive Committee.
5.6 Subject to the control of the Annual General Meeting the administration of the Rules and regulations of the Association shall be vested solely in the Executive Committee which shall decide all matters relating to league matches, teams, closed competitions etc. as affecting the Association. The Executive Committee shall also decide any other question falling within its jurisdiction and affecting the well-being of the game within the area covered by the Association.
6.1 Each club shall pay an affiliation fee to the Association based on the number of registered players in that club’s team(s). The fee shall be determined by the AGM. Fees required by WCTTA and ETTA shall also be paid to the Association with the exception of fees for Individual Membership of ETTA.
6.2 Each club shall pay an annual deposit to the Association in respect of each team from that club as guarantee of compliance with the Association’s rules and fulfilment of all obligations including completion of fixtures. The deposit shall be returnable at the end of the year provided all obligations have been met and fixtures completed to the satisfaction of the Executive Committee. The amount of the deposit shall be determined by the AGM.
6.3 A late registration fee shall be paid by a club registering a player after the mid-point of the League season.
6.4 All fees and deposits, with the exception of fees for late registration, must be paid at or before the 15th October each year.
6.5 The funds of the Association shall be held in the name of the Evesham and District Table Tennis Association.
7: ANNUAL GENERAL MEETING
7.1 The Annual General Meeting shall be held in May, June or July.
7.2 At least fourteen days notice specifying the place, the date and the hour shall be given to the President, Vice-President(s), Officers and affiliated clubs.
7.3 Attendance at the Meeting shall be open to all members of affiliated clubs.
7.4 The Agenda shall include:(1) Minutes of the previous AGM(2) Minutes of any SGM since the previous AGM(3) Report of Executive Committee(4) Balance sheet and statement of accounts(5) Determination of fees and deposits as required under Rule 6(6) Propositions for alterations of Rules (if any)(7) Election of President(8) Election of Life Vice-Presidents (if any)(9) Election of Officers.
7.5 All questions on which a vote is taken at the AGM shall be decided by a simple majority of those present and voting. In the event of a tie the Chairman of the AGM shall have a casting vote, which may be a second vote.
8: SPECIAL GENERAL MEETING
8.1 A Special General Meeting shall be convened on a resolution of the Executive Committee or within four weeks of the receipt by the Secretary of a resolution signed by representatives of at least three affiliated clubs.
8.2 Rule 7 shall apply except 7.1 and 7.4 and seven days notice only need be given (7.2).
8.3 A Special General Meeting shall have the same power of control of the Association as has the Annual General Meeting.
9: ALTERATION OF RULES
9.1 These Rules may be changed (by addition, alteration or deletion) only by an Annual General Meeting or a Special General Meeting.
9.2 Proposals for such changes to be considered by the next AGM must be submitted in writing to reach the Secretary at least 14 days before the AGM or with the request for a SGM.
9.3 All such proposed changes shall be circulated to those specified in 7.2 at least seven days before the AGM or SGM
10: PLAYING REGULATIONS
10.1 All matches should be played under the Table Tennis English Approved Laws of Table Tennis except as provided for in 10.4.
10.2 Balls used for competitive play must be on the current list of ITTF-approved balls and must be stamped 40+. Celluloid balls are not permitted for competitive play.
10.3 All matches should be played in a competitive and sportsmanlike manner with no player acting in a way which could bring the sport into disrepute, including use of offensive language.
10.4 Towelling down is permitted after every 6 points from the start of a game and at the change of ends in the fifth game.
11: REPRENSENTATIVE TEAMS
11.1 Any player who has represented the Association in inter-league competition on at least three occasions will be awarded an Association badge
12.1 All trophies are the property of the Association. Clubs and individuals holding them are responsible for their safe custody and must return them to the Executive Committee on request. The engraving of trophies will be undertaken by the Executive Committee.
13: DISCIPLINARY ACTION
13.1Any member of any affiliated club whose conduct is inappropriate may be expelled or suspended from all or any League activities by a decision of the Executive Committee. The member shall have the right to appeal inperson against any such decision provided the Secretary is given written notice of any such appeal within 7 days of the notification of the decision. Further appeal to the County Committee may be made under the Rules of Worcestershire County Table Tennis Association.
14.1 If at the Annual General Meeting of the Association, a resolution be passed calling for the dissolution of the Association, the Secretary shall immediately convene a Special General Meeting of the Association to be held not less than one month thereafter to discuss and vote on the resolution.
14.2 If at that Special General Meeting the resolution is carried by at least two-thirds of the members present, the Committee shall thereupon, or at such a date as shall have been specified in the resolution, proceed to realise the assets of the Association and discharge all the debts and liabilities of the Association.
14.3 After discharging all debts and liabilities of the Association, the remaining assets shall be given or transferred to some other organisation having objects similar to those of the Association.
1. The Executive Committee shall determine the number of divisions of the League and shall allocate teams to divisions.
2. A team shall consist of at least three registered players nominated before the constitution of the League is decided each season. Every person playing in the league must be affiliated as a Player Member of Table Tennis England. Each team shall have a named Captain whose name, address and telephone number shall be provided to the Executive Committee. The registration of a player after the formation of the League for the season shall be permitted only with the approval of the Executive Committee. No player shall play in the League until after approval of his/her registration by the Executive Committee and receipt of the appropriate fee. No late registration will be accepted for a team with four or less matches to be played during the season. No player may be registered with more than one team at any time.
3. No player may play for more than one team in any division unless his/her registration is transferred under League Rule 4. A player may play for a different team of the same club in a higher division up to a maximum of four times in each division. The player must then either continue to play for his original team in the lower division or transfer his registration to the team in the higher division under League Rule 4.
4. Transfer of a player from one team to another after the formation of the League for the season shall be permitted only with the approval of the Executive Committee. A Transfer Form, obtainable from the Secretary, must be signed by the player and by the captain of each team and returned to the Secretary. The player shall not be eligible to play in the League until approval of the transfer by the Executive Committee.
5. Each match shall consist of nine singles events and one doubles. Unless agreed otherwise before the start of the match, matches should be played in the order on the match result sheet which shall be determined by the Executive Committee before the start of the season. Three players shall play in the singles events and any registered members of the team may play in the doubles. Any team without enough players present to play in all ten events may be fined and any events not competed for may be awarded to the opposing team. Any team playing an ineligible player may forfeit all points for that match. Any player who wishes to leave a match early may play in individual matches 1, 3 and 5 but may not play consecutive individual matches.
6. There are 8 points available during each league match and they will be distributed in accordance with the final result.
10-0/9-1 8 points to the winning team
8-2 7 points to the winning team, 1 point to the losing team.
7-3 6 points to the winning team, 2 points to the losing team.
6-4 5 points to the winning team, 3 points to the losing team.
5-5 4 points awarded to each team.
7. Matches shall begin at 7.30. No player arriving after 8.15 shall be eligible to play unless both Captains have agreed otherwise. A team failing to comply with this Rule may be fined.
8. One member of each team shall sign the match result sheet which shall be sent by the home team to the Divisional Secretary within two days of the match being played. A team failing to comply with this Rule may be fined.
9. Each team shall nominate its regular home night and matches shall be played on the home team’s chosen night unless mutually agreed otherwise. Any team requesting a rearranged match date and giving less than three days notice to the opposing team may be fined and have the match and points awarded to the opposing team. The Divisional Secretary must be notified of the postponement of any fixture no later than two days after the date the match was scheduled to be played. The Captains of both teams involved are equally responsible for notifying the Divisional Secretary of the postponement. Failure to do so may result in the points being awarded to the opposing team. Every match shall be played within 14 days of the date scheduled for the concluding matches of the season. The results from any match played after this date shall not be used in determining the league position of teams involved or individual player averages for the season.
10. Any team withdrawing from the League after the start of the season, or a team which forfeits three matches in a season, shall have its record expunged from the League records for that season and shall forfeit all fees and deposits paid, unless the Executive Committee decide otherwise.
11. If teams tie with the same number of points at the end of the season, their position shall be decided by matches won and, if still equal, by games won.
12. The team winning each division and the runners-up shall be presented with up to four awards by the Association. Additional awards may be purchased for other team members. Awards shall only be made to team members who have played in at least 20% of the matches played. Any award for best average results shall only be made to players who have played in at least 55% of games in that season.
1 The Executive Committee shall run Closed Championships, and other events as it decides annually.
2 Closed Championships shall be open to all players registered to play in the League. Any player also registered in another League must have played in at least 25% of his/her team’s Evesham League matches at the closing date of entries for the Championships to be eligible to enter. The Tournament Organiser may, exceptionally, permit entries from players who have not played 25% of matches. The Executive Committee will determine entry fees for all events. All finals will be played on Finals Night unless the Executive Committee decides otherwise, and any player not available to play on that night will concede the event. The Executive Committee may, at its absolute discretion, invite non-registered players to compete in the Closed Championships.
3 No player shall be permitted to register for a team in any team knock-out competition after the closing date for submission of entries.
4 The Association may run a separate competition on a league basis for less experienced players. Matches will consist of four singles and one doubles. Two players will play in the singles and any registered member of the team may play in the doubles. The order of play will be A v Z B v Y Doubles A v Y B v Z.