(Revised July 2017)
The League shall be called the Crewe and District Table Tennis League, preceded, when appropriate, by the name of a Sponsor.
To promote the playing of League table tennis in Crewe and district and to act as the controlling body.
The League shall consist of President, Vice-Presidents, elected Officers, and member clubs.
Membership of the League shall be open to all clubs in Crewe and district and must have approval of the Executive Committee.
The Officers of the League shall be a President, Vice-Presidents, Chairman,. General Secretary, Finance Manager, and any other Officers duly elected by a League General Meeting. All Officers shall retire bi-annually, but be eligible for re-election.
6. Executive Committee
The affairs of the League shall be controlled by an Executive Committee consisting of Chairman, Vice Chairman, Immediate Past Chairman, General Secretary, Finance Manager, Tournaments Organiser, Sport Development Manager and other appointed members. The Committee have power to co-opt any further members.
Will be responsible for the overall direction of the league and will ensure that an agreed annual business process plan is produced and actioned to allow the league to continue and develop. . He/She will chair all meetings and act as the official spokesperson for the league whilst providing support to the other League Officials in their roles.
Will deputise in the absence of the Chairman as required as well as working with the Finance Manager on Fund Raising and Sponsorship and assist the Tournaments Organiser to arrange competitions.He/She will also assist the Chairman with the Annual Business Process Plan.
Immediate past Chairman
Will liaise and build relationships with other Table Tennis Leagues as well as assisting with Marketing and Communications. He/She will assist the Chairman with the Modernisation Programme and work with
the Sports Development Manager to increase league participation.
Will carryout the administrative processes of the League including maintaining all records and archives and will act as the main contact for the ETTA and Cheshire Table Tennis Association.
He/She will also be responsible for the organising League and Cup competitions and will provide the first line management in the day to day running of these competitions. Where required they will produce a documented assessment that will demonstrate the judgment making process in order to support decisions made that could effect competition and communicate these to those impacted by such decisions and the Executive Committee.
They will also produce reports for various media including press and internet and shell maintain the league’s own website.
Will manage the financial transactions of the League, maintain appropriate records and provide financial reports as required. They will also lead on Fund Raising and Sponsorships to support the league.
Tournaments & Trophy Organiser
Will organise the Divisional Championships and Town Championships along with any other special competitions sanctioned by the Executive Committee. They will also be responsible for the purchase and awarding of trophy’s and maintain a current list of all trophy holders.
Sports Development Manager
Will In conjunction with the Chairman, formulate and excute a Table Tennis Development Plan that will:
· encourage player improvement
· seek to enhance the levels of competition within the league
· promote Table Tennis in the Locality
7. Bank Account
The League bank account shall be kept at the Cheshire Building Society, signatories to be any two of Chairman, General Secretary, Finance Manager, and one other selected member of the Committee. Additional accounts may be opened at the discretion of the Executive Committee.
8. Annual General Meeting
The Annual General Meeting shall be held not later than the 30th June and shall be open to all League Officers, Committee members, League registered players, and others desirous of becoming members of the League (but not entitled to a vote until they become members). Team Secretaries of all clubs to be notified of the date of the A.G.M. at least 14 days prior to the meeting.
9. Special General Meetings
A Special General Meeting of the League may be convened on a resolution of the Executive Committee or within one month of receipt by the General Secretary of a resolution signed by the authorised representatives of at least one third of the League teams.
10. Alteration to Rules
Only at an Annual General Meeting may Rules be altered. Notice of rule amendments by the Executive Committee will be circulated to all clubs by the end of the third week in May. Any amendments proposed by member clubs must be submitted in writing to the General Secretary by 31st. May, and these will be circulated to all clubs along with the notification of the date of the A.G.M. Amendments of Rules passed at the A.G.M. to come into effect immediately.
11. League Formation
Clubs entering the League may be permitted to play any number of teams. The number of Divisions and the allocation of teams to respective Divisions for each season shall be decided by the Executive Committee.
An annual subscription shall be paid by each team plus the ETTA affiliation fee applicable for the season, and should be paid by 31st. October. Failure to comply will result in an additional £1.00 per team per month or part thereof. Monies not paid by 31st. December will result in expulsion from the League and deletion of all playing records.
(a) Each team entry must state a fixed match night and be accompanied by the names of at least three players. Players registrations shall be free, entry fees for league competitions shall be set by the Executive Committee before the season commences. New players must state previous competitive playing experience. The Executive Committee reserves the right to cancel the registration of any player.
(b) Additional players must be registered with the General Secretary before playing, but, should the Executive Committee disapprove of the registration, all winning sets will be awarded to the opposing teams. Only in exceptional cases will registrations be accepted after December 31st.
(c) No player shall play for a team other than that for which he or she is registered unless (i) the other team is from the same club and is in a higher Division or (ii) in a higher position in the same Division as his/her own team when the match is played, or (iii) in extreame cases with the agreement of the General Secretatary. If a player represents more than one team in the same week, each of the teams must be in a different Division.
(d) Any player who plays in any three matches for a team in a higher position will automatically become a registered player for that team.
(e) Any club which wishes to transfer a player to a lower team must first have the sanction of the General Secretary.
(f) A registered player may only play for the club for which he or she is registered. Application for transfer should be made to the General Secretary for consideration.
(g) Junior players may play in the League without payment of a fee and without prior registration, provided that they are clearly identified on their first match score card with full name and date of birth. A Junior player's first appearance may be at any stage of the season and he or she will be deemed to be registered for the team which he or she represents on the first valid score card received.
14. Match Procedure
(a) All games shall be played according to the ETTA Rules of Table Tennis. Players must wear pumps and dark coloured clothing, light coloured shirts not being allowed.
(b) A match to be decided on the result of 10 sets, nine singles and one double. Each singles player to play all of the opposing singles players one set each. Each set will comprise the best of five games, with each game ending when the first player reaches 11 points or, if the score reaches 10 - 10, when a player establishes a 2-point margin.
Handicap Competitions (exceptions to rule 14(b)
The Victory Cup and Benoy Shield will be played by two straight games, of 21-up with each player(s) having five services each. If the score reaches 20 - 20, then the game will end when a player establishes a 2-point margin.
(c) Points to be awarded as follows: One point for each set won or claimed.
(d) At the end of the season, teams being equal on points and concerned in promotion or relegation, the winning team will be decided on the number matches won. Should the teams still be equal, the decision will be reached by means of a play-off on a neutral table.
(e) Unless agreed to by opposing captains, matches must commence not later than 7.30 p.m., at least two players from each team to be present at that time. After the commencement of a match, no knocking up will be allowed except for the preliminary knock up between players opposed to each other during the match. Any player who has not arrived up to 8.30 p.m. and unless agreed by both team captains, shall forfeit his or her games to the opposing team.
(f) On the match night, both team captains must exchange the names of the players before any event takes place. The home team shall have the choice of first set only and thereafter each team shall have alternate choice of sets.
(g) The score card MUST be signed by both team captains at the completion of the match. The HOME team is then responsible for ensuring that the result of the match is communicated to the Results Secretary. A scanned copy of the scorecard can be emailed to the results secretary. Failure to deliver results within 1 week of the match may result in a points deduction and fines, which are at the sole discretion of the Executive Committee.
(h) Umpires, if possible, to be neutral, otherwise the games to be umpired alternately by a member of each team. The decision of the umpire on all points shall be final, except on appeal to the Executive Committee.
(j) Score cards must be completed clearly and accurately. If a player is incorrectly or inadequately identified, his or her winning sets may be forfeited at the discretion of the General Secretary. The result of any set or match where the score card is unclear will be determined by the General Secretary. Teams affected by such decisions may appeal to the Executive Committee.
15. Match Night Rearrangement
(a) All matches should be played during the week scheduled in the fixture list.
(b) Any permanent change of match night must be reported immediately to the General Secretary. The team secretary concerned should also arrange to circularise all other teams in the same Division as soon as the change is made.
(c) All matches should be played on the scheduled fixture date except as follows:-
i) Unavailability of the venue, which is to be confirmed in writing to the General Secretary by the person responsible for the premises;
ii) Match night coinciding with a Crewe Town Team match or Crewe Table Tennis League Competition in which one or more participating players are involved;
iii) Match played in advance of the scheduled fixture date, in which case the score card to be in the hands of the General Secretary at least 2 hours before the match was originally scheduled;
iv) Match re-arranged later in the same fixture week, in which case the score card must be submitted in accordance with the normal procedure;
v) Match re-arranged in agreement with both teams and the General Secretary. The re -arranged match must be played within a reasonable timescale determined by the General Secretary failure to do so will result in the match being void.
Where re-arrangement as above is necessary, the team requesting re-arrangement to notify the opposing team not later than 48 hours before the scheduled match night.
(d) Failure to comply with Rule 15(c) will incur loss of points from the offending team.
(a) All competitors in the League Annual Closed Championships must be registered players of the League.
(b) To qualify for entry into individual tournaments, players must have played at least one match (not doubles) by the date of the tournament. If there are special circumstances, e.g. attendance at University, illness, or injury, this rule may be waived at the discretion of the Executive Committee.
(c) Age limits for individual tournaments to be decided at the discretion of the Executive Committee prior to the commencement of the season. The ages quoted are those applicable on the date of the Championships. Events with less than six entries may not be held.
(d) Entry fees for all League tournaments will be held by the Executive Committee.
(e) The Executive Committee may, at their sole discretion, add a new tournament, remove an existing tournament or change the details of any tournament.
17. League Trophies
Any person(s) or team winning a League trophy must have that trophy engraved and bear the cost.
Complaints regarding matches must be forwarded to the General Secretary in writing within 48 hours of the match having been played. The opposing team secretary must be notified of the intention to lodge a complaint.
Where a player, team secretary or club wishes to dispute any decision made by the General Secretary they must do so within 14 days of receiving such a descision in writing to the General Secretary. The matter will then be escalated to the Executive Committee within a further 14 days who’s decision shall be binding but the complatent may challenge the descision by escalating the matter to the Cheshire Table Tennis Association..
19. Disciplinary Procedures
Any breach of the foregoing Rules renders the offending player or team liable to suspension, loss of points, or a fine, as decided by the Executive Committee. All fines shall be paid to the Finance Manager within 21 days of default. Applications will not be accepted from any club which has outstanding monies from the previous season.
20. Personal Information.
(a) Names, addresses, and telephone numbers of League Officials and team secretaries may be held in a computer database. This information will be printed in the fixture lists and may be given to any person or organisation having good cause to request it. It will not be published elsewhere without the permission of the individual(s) concerned.
(b) The name and, where appropriate, date of birth, of each registered player, together with his/her playing record, may be held in a computer database. This information will be used to calculate players’ averages and determine eligibility for League tournaments and competitions where restrictions apply.
(c) Reports and results of League matches and tournaments, League tables, players’ averages, and the names of award winners may be published in any public medium, including, but not limited to, the press and the Internet.
21. League Dissolution
Should at any time the League be dissolved, all League monies shall be given to a charity decided upon by the Executive Committee.
22. Other Matters
In the event of any matters arising which are not provided for in these Rules, it shall be dealt with by the Executive Committee, whose decision shall be final.