League Rules

1.  TITLE

The title of the league shall be the Chalfonts and District Table Tennis League.

2.  OBJECTS

The objects of the league shall be to conduct annual competitions between affiliated clubs and to promote interest in table tennis throughout the district.

3.  AFFILIATION

The annual subscription per team entered shall be as agreed in advance at a general meeting and must be remitted according to the instructions issued at the commencement of the season. The subscription includes entry for a team in the knock-out cup (Fairbank Cup).

4.  ADMINISTRATION

a)  The general administration of the league shall be the responsibility of the Executive Committee which shall consist of a Chairman, Treasurer, General Secretary, Match Secretary, Inter-League Secretary, Development Officer, County Representative, Publicity Officer and two other members. Three members of the Executive Committee to form a quorum. The above honorary officers shall be elected yearly at the Annual General Meeting.

b)  The nomination procedure for election to the Executive Committee shall be as follows:

      i)    All those wishing to stand for election must be proposed and seconded by a Full Member of the league, see Rule 5.

      ii)   Nominations must reach the General Secretary, in writing, not later than one month preceding the Annual General Meeting.

      iii)  Notification of all such nominations shall be sent to all affiliated clubs together with the agenda for the Annual General Meeting.

      iv)   Any position for which no nomination has been received may be filled at the Annual General Meeting.

c)  The Executive Committee shall meet regularly at least once a month during the playing season and shall administer the affairs of the league and govern the league subject to the annual General Meeting. The Executive Committee shall have power to decide anything on which the rules are silent. The Executive Committee shall have power to co-opt.

5.  MEMBERSHIP

a)  The following classes of league membership shall exist: Full Membership, Associate Membership and Junior Membership.

b)  Full Membership shall comprise of all senior players registered in the league and whose registration fees have been paid and who are individual members of the ETTA. A senior is a person 18 years of age or over on 31st December in the current season.

c)  Associate Membership shall comprise of all the President, the Executive Committee, Honorary Life Members, team captains, club secretaries, league coaches, etc. who do not play competitive table tennis. No membership fee is payable by Associate Members.

d)  Junior Membership shall comprise of all junior players registered in any division of the league whether this be a junior, youth or senior division, who are also individual members of the ETTA.

e)  All classes of membership shall expire on 30th September in each year except for the President and the Executive Committee whose membership commences on their appointment and expires on their retirement.

f)  Honorary Life Members shall be appointed at the sole discretion of the Executive Committee.

6.  ANNUAL GENERAL MEETING

a)  The Annual General Meeting shall be held every year during May or June.

b)  The notice convening the Annual General Meeting together with a copy of the agenda shall be forwarded to all affiliated clubs at least fourteen days before the date of the meeting.

c)  Clubs not represented at the Annual General Meeting shall be fined a sum to be agreed in advance at a general meeting.

d)  Normally, only Full and Associate Members attending the Annual General Meeting shall be entitled to vote. For some motions the Executive Committee may extend voting rights to all players registered in the league and whose registration fee has been paid and who are attending the Annual General Meeting.

7.  SPECIAL GENERAL MEETING

a)  A Special General Meeting may be convened by the Executive Committee should it be considered necessary, or upon the receipt by the General Secretary of a written request defining the object of the meeting signed by at least one third of the affiliated clubs.

b)  The notice convening the Special General Meeting together with a copy of the agenda shall be forwarded to all affiliated clubs at least fourteen days before the date of the meeting.

c)  Clubs not represented at a Special General Meeting shall be fined a sum to be agreed in advance at a general meeting.

d)  Normally, only Full and Associate Members attending the Special General Meeting shall be entitled to vote. For some motions the Executive Committee may extend voting rights to all players registered in the league and whose registration fee has been paid and who are attending the Special General Meeting.

8.  ENTRY OF TEAMS

a)  Each club shall supply, as instructed on the affiliations form, a list of the teams it wishes to enter into the league, together with the venue and home night for each team.

b)  The club must nominate a captain for each team who shall be responsible for organising matches according to the fixture list and notifying the result of home matches to the Match Secretary. The captain shall be the first point of contact with other teams and with the Match Secretary.

c)  Except with the permission of the Executive Committee, no person shall be the captain of more than one team. A club secretary can also be the captain of one team.

9.  REGISTRATION OF PLAYERS

a)  Each Affiliated club shall supply, as instructed on the registration forms, a list of players for registration (indicating which are juniors) and the registration fees for these players. A junior is a person under 18 years of age on 31st December in the current season. The registration fees shall be as agreed in advance at a general meeting.

b)  No player is eligible to represent a team unless registered before commencement of the match. Games won by an unregistered player (including the doubles game if he or she played), will be forfeited to the opponents and the result adjusted accordingly. Registration forms together with fees for players registered after the start of the season must be sent to the Match Secretary within 14 days of the first match in which the player played otherwise the registration will be void.

c)  Where a club has more than one team entered the allocation of players to each team must be stated. Any player may play for a team or teams in a higher division, or for a higher team in the same division of the league, up to a total of three times in a season. A player may not play up for more than one team in the same division. Players may not play down into a lower team.

d)  Any player may be re-registered in a team in a higher division upon notification to the Match Secretary. Once a player has been re-registered in a higher division, after having played up three times, he may not play up in a further higher division unless he re-registers again.

e)  Players may only be re-registered in another team in the same division or in a lower division with the permission of the Executive Committee. Once a player has been re-registered in a lower division he may not play up in any higher division for the rest of the season, except with the permission of the Executive Committee.

f)  A player wishing to transfer to another club may only do so with the permission of the Executive Committee after consultation with the interested parties.

g)  No player shall be registered, re-registered or transferred after the last day of January in each season except by special permission of the Executive Committee.

10.  LEAGUE FIXTURES

a)   The league fixtures shall be arranged by the Executive Committee.

b)   Teams must fulfil the fixtures according to the fixture list except in the following circumstances:

       i)    If teams mutually agree to play a match before the date shown.

       ii)   If teams mutually agree to play a match at a later date as laid down in Rule 10(d).

       iii)  If either team has released a player for a Chalfonts and District Inter-League match.

       iv)   Either team captain may postpone a match as laid down in Rule 10(c) by notifying the opposing team captain four weeks before the scheduled fixture if a date coincides with a public, school or college    holiday and the captain is thereby prevented from raising a side or providing a venue.

       v)    The home team captain may postpone a match as laid down in Rule 10(c) by notifying the opposing team captain four weeks before the scheduled fixture.

c)   If a match is postponed under Rule 10(b) sections (iv) or (v) the team captain requesting the postponement must notify the opposing team captain and the Match Secretary, in writing, at least four weeks prior to the scheduled fixture stating the reason for the postponement. All matches postponed under this rule must be rearranged as laid down in Rule 10(d).

d)   The following will apply to all matches postponed under Rule 10(b) sections (ii), (iv) or (v):

       i)    The two teams must agree on a new specific date, as defined in Rules 10(e) and 10(f).

       ii)  The new date must be notified to the Match Secretary, in writing, within three weeks of the original date shown on the fixture list, by the captain of the team requesting the postponement. See also Rule 10(h).

       iii)  Except with the permission of the Executive Committee, no match can be postponed more than once.

       iv)   No captain may request or accept a postponement within 48 hours prior to the original date shown on the fixture list (i.e. not after 7.30 p.m. two days prior to the match).

e)   A fixture due to have been played in the first half of the season but postponed under Rule 10(d) must be played before commencement of league matches after the Christmas break as shown on the fixture list.

f)    All matches must be completed by the end of the third week after the last league match on the fixture list.

g)   If a match is not completed according to Rules 10(e) or 10(f) points may be allocated at the discretion of the Executive Committee.

h)   If a match is postponed under Rule 10(d) but the Match Secretary has not been notified of the new date as laid down in Rule 10(d) section (ii), five league points will be deducted from the team requesting the postponement.

i)    If a fixture is postponed foe a reason stated in Rule 10(b) sections (ii), (iii) or (iv) the home team captain must submit an official notification card to the Match Secretary instead of the score card and as laid down in Rule 11(p).

j)    If a fixture is not played for any other reason than those stated in Rule 10(b) both team captains must submit a report to the Match Secretary instead of the score card and as laid down in Rule 11(p).

k)  If a team concedes a match or if a match is awarded against a team by the Executive Committee, three league points will be deducted from the team.

l)   The Executive Committee shall have the right to order that a conceded match be played if it is considered that an adjudicated outcome will have an undue effect on promotion, relegation or placing of teams in any division.

11.  PLAYING REGULATIONS

a)   Games shall be played in accordance with the Laws of Table Tennis as approved by the English Table Tennis Association.

b)   The balls shall be provided by the home team and must be those currently approved for play by the E.T.T.A. and by the Executive Committee as listed on the fixture sheet for the season.

c)   Players may wear clothing of any colour, other than white or yellow, provided that it is substantially of a uniform colour and provides an adequate contrast to the ball.

d)   Matches shall consist of nine singles sets and one doubles set. The order of  play shall be as indicated on the official score card, unless mutually agreed otherwise by the captains.

e)   Teams shall consist of three players who shall each play each player of the opposing team one set, the best of five games. A team may optionally have an additional one or two players who shall only play in the doubles set. Such players must be registered in the normal way as laid down in Rule 9(a).

f)    Matches in which a player played only in the doubles set shall not be counted towards the match qualification for playing in either the Fairbank Cup or the Closed Championships. Where a player is playing only in the doubles set and is playing up in a higher division the match will not be counted as one of the three matches in which he is entitled to play under Rule 9(c).

g)   Matches shall commence at 7.30 p.m. except where both teams agree to an alternative time. Unless mutually agreed by the captains, a team not represented at 7.30 p.m. shall forfeit set number 1. A team not represented at 7.45 p.m. shall forfeit set numbers 1 and 2. A team not represented at 8.00 p.m. shall forfeit the whole match. Unless both teams agree to an alternative order, if a player is not ready to play a set as shown on the score card he or she shall forfeit that set.

h)   Before commencement of the match the home captain must decide on the order of his players and write their names on the score card. The visiting captain must then do likewise. After the nine singles sets the home captain must then announce his doubles pair followed by the visiting captain.

i)    One league point shall be awarded for each set won.

j)    In a match where each team is represented by two players a maximum of nine points only shall be awarded.

k)   Not more than a total of ten points will be awarded for any match. (This precludes matches being played for "double points").

l)    Each participating team shall provide alternative umpires whose decisions are to be final.

m)  Teams are not entitled to points unless the whole number of sets is completed. Where impossible to complete a match the full facts together with known results shall be submitted by both club secretaries to the League Secretary within 48 hours. A replay or a distribution of points shall be decided upon by the Executive Committee.

n)   The home team captain shall notify the Match Secretary of the result on an official score card, signed by both captains.

o)    If a fixture is postponed for a reason stated in Rule 10(b) sections (ii), (iii) or (iv) the home team captain must submit an official notification card to the Match Secretary.

p)   The score card or notification card must be in the possession of the Match Secretary within 72 hours of the scheduled date of the game, or posted within 48 hours of the scheduled date of the game, postmark to decide. In the case of late notification, two league points will be deducted from the team responsible for the score card or notification. This penalty will be waived on the first such occurrence.

q)    Breach of any rule, playing or otherwise, should be reported to the League Secretary.

r)    Refreshments should be provided by the home team to the best of their ability.

12.  LEAGUE POSITIONS

a)   Positions in the league shall be decided by the number of points obtained. In the case of two or more teams having an equal number of points, position shall be decided by games difference, i.e. the number of games won less the number of games lost.

b)   The team finishing in first place in each division shall earn promotion to the next higher division and the team finishing in last place shall be relegated to the next lower division.

c)   The team finishing in second place in each division shall play off against the team finishing in the last but one place in the division immediately above. The play-off match shall consist of nine single sets only. The winner of this match shall earn a place in the higher of the two divisions involved and the loser shall be placed in the lower of the two divisions.

d)   All play-off matches will be arranged by the Executive Committee at a neutral venue and on a date acceptable to both teams involved.

e)   Teams may only select players for a play-off match from the four players who have played the most number of matches for that team during the season. Other players may only play at the discretion of the Executive Committee.

13.  FAIRBANK CUP

a)   The Fairbank Cup shall be competed for each season on a knock-out and handicap basis.

b)   Every team affiliated to the league will automatically be entered into the draw for the Fairbank Cup as laid down in Rule 3.

c)   The Executive Committee shall be responsible for arranging the draw, allocating handicaps, specifying playing regulations and arranging the final.

d)   The Executive Committee shall be responsible for nominating a match referee for the final round whose decisions shall be binding.

e)   All registered players who have played in at least three league matches before the end of the last week prior to the beginning of the Christmas break are eligible to play in the Fairbank Cup. Matches in which the player played only in the doubles set under Rule 11(e) are not counted towards the qualification. Players not so qualified may apply to the Executive Committee for special consideration.

f)   The Executive Committee shall set aside weeks in the league fixture list for playing rounds of the Fairbank Cup and the deadline for playing each round will be the Friday of the week specified for that round.

g)   The procedure for arranging all matches except the final is as follows:

       i)    The first named team (Team A) in any pair in the draw is entitled to play at home and is responsible for contacting the second named team (Team B) and arranging a mutually agreeable date and venue.

       ii)   If a mutually agreeable date cannot be found Team A can either:

                - insist on playing the match on their home night as specified in the league fixture list (or amendment thereto) within the specified week, or

            - offer the choice of two other dates within the specified week.

h)   For the final the first named team (the team from the top half of the draw) will be considered to be the home team for the purpose of completing the scorecard according to Rule 11(h).

i)    If a match is not played by the deadline for that round the match will be awarded to one or other of the teams. In order to establish the facts both team captains must submit a report to the Match Secretary to arrive instead of the scorecard and as laid down in Rule 11(p). The principles governing the awarding of a match are as follows:

       i)    If Team A cannot offer either of the alternatives in Rule 13(g) or do not contact Team B by the Wednesday preceding the specified week they shall forfeit the match.

       ii)   If Team B cannot play on the date or dates offered as in Rule 13(g) they shall forfeit the match.

j)    Matches shall be played in accordance with the playing regulations specified for the competition by the Executive Committee.

k)   Where a club has more than one team entered in the Fairbank Cup each team must comprise of at least two players who are registered for that team for each match played. No player may play in more than one team in the competition.

14.  CLOSED CHAMPIONSHIPS

a)   In normal circumstances the following events shall be held each season: Men's Singles, Ladies' Singles, Men's Doubles, Junior Singles, Veteran Singles, Restricted Singles and Mixed Doubles. If there are less than six accepted entrants for any one singles event or six accepted pairs for any one doubles event, that event may be cancelled.

b)   All registered players who have played in at least three league matches by the closing date for entries and who are eligible to represent the Chalfonts and District Table Tennis League in the Inter-League competition are eligible to play in the Closed Championships. For players who are not eligible to represent the league this qualification shall be increased to five matches. Matches in which the player played only in the doubles set under Rule 11(e) are not counted towards this qualification. Applications from players not so qualified will be considered by the Executive Committee.

c)   All players (including ladies and juniors) registered in the second division or below and qualified as specified in Rule 14(b) are eligible to enter the Restricted Singles provided that they have not won this event in the past three years.

15.  CHANGES TO RULES, TEAM SUBSCRIPTIONS & PLAYERS REGISTRATION FEES

a)   Changes to these rules or to team subscriptions or to players registration fees may only be made at an Annual General Meeting or at a Special General Meeting convened for that purpose, provided that the conditions of Rules 15(b) or 15(c) have been complied with.

b)   Any proposed changes to these rules or to team subscriptions or to players registration fees for consideration at an Annual General Meeting must reach the General Secretary, in writing, not later than one month preceding the Annual General Meeting. Notification of all such proposals shall be sent to all affiliated clubs together with the agenda for the Annual General Meeting.

c)   Notification of proposed changes to these rules or to team subscriptions or to players registration fees for consideration at a Special General Meeting shall be sent to all affiliated clubs together with the agenda for the Special General Meeting.

d)   Amendments to proposed changes to these rules may be proposed at the Annual General Meeting or Special General Meeting considering the proposed changes, but new proposals will not be accepted at this time. Amendments to proposed changes to team subscriptions or to players registration fees may not be proposed.

16.  DISCIPLINE

A member shall not deliberately do or cause to be done anything harmful to the league, nor likely bring the league or the game of Table Tennis into disrepute.

17.  REVIEW OF LEAGUE DECISIONS

Any individual or club aggrieved by a decision or action of this league or of a committee, officer or official of this league, may apply to the Executive Committee to review such decision or action and the Executive Committee will arrange a hearing if requested. Any such application for review shall be made in writing to the General Secretary within 14 days of notification of the decision or action of which review is sought.

18.  APPEALS AGAINST LEAGUE DECISIONS

a)   Any individual or club aggrieved by a decision or action of this league, or of a committee, officer or official of this league, (including a decision of the Executive Committee on a review under Rule 17), may appeal against such decision or action to the Buckinghamshire County Table Tennis Association whose decision shall be final and binding on all parties.

b)   Any such appeal shall be made in writing to the General Secretary of the Buckinghamshire County Table Tennis Association within 21 days of notification of the decision or action appealed against, and shall be accompanied by the fee prescribed by the English Table Tennis Association which shall be returned if the adjudicating body consider the making of the appeal to have been justified (whatever the result).

c)   Either party to the appeal shall be entitled to require a hearing before the adjudicating body. Any party may be represented at a hearing provided that the County Association is notified in advance in writing of the intention to be represented.

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